Accounts Receivable System

• Customer Master Records include:
  
  • Two standard telephone numbers, a fax number and contact name.
    
  • Tax Code, Customer Group, Price Level, Territory, Discount, and Commission Category.
    
  • Unlimited user defined Terms Codes including Cash Discounts and Future Terms.
    
  • Credit Limit and Bill-To/Ship-To Numbers, Tax ID and FET exemption numbers.
    
  • Customer Backorder, National Account, Assigned Salesman and Costing information.
    
  • Set a Customer to require a Purchase Order # in Point-of-Sale.
    
  • Set a Customer to receive an Open Item or Balance Forward Statement.
    
  • Attach a Comment to a Customer to relay important information through to Point-of-Sale. Comments such as "Bob not allowed to charge" help you stop problems before they occur.
    
• Customer Account Inquiry includes:
  
  • Viewing of all previous invoices and payments, paid invoices or unpaid invoices only.
    
  • View or print a summary of payments by check number in detail or summary.
    
  • Inquire by a specific invoice number or purchase order number with date ranges.
    
  • Extensive credit management allows you to control your cash flow. View the status of your customer’s account (current or past due), any additional credit instructions (COD or Credit Hold), revolving credit terms, credit limits high balance and credit hold reports.
    
  • All of the above information can be viewed on a screen or printed to paper.
    
• Salesmen Master Records include:
  
  • Multiple Sales Divisions and Sales Categories. Quotas, Spiffs and Commission rates by inventory and customer categories and calculations on Graduating Goals.
    
  • Keeps track of Month to date and Year to date units, dollars, costs, GP %, tire adjustments, discounts and commission due amounts.
    
  • Commission due reports in summary and detail (with or without specific invoice detail)
    
• Cash Receipts include:
  
  • Payments applied to the oldest invoice automatically, applied to a specific invoice or applied to each invoice, one at a time, with the ability to decide how much is allocated to each invoice.
    
  • ROA’s, Paid-Outs/Ins, printed receipts on demand, interaction with customer account inquiry and access directly through Point-of-Sale.
    
  • Unapplied Cash can be credited to an account without applying to a specific invoice.
    
  • Allows deposits to multiple bank accounts.
    
• End of Day & End of Month Procedures include:
  
  • The ability to reconcile your cash drawer and stack multiple bank deposits and close-out runs (batches) at one time. All data for sales statistics and accounts receivable are updated automatically. You don’t need to post a days work before starting the next days tickets.
    
  • Sales and Cash Journals can be printed before and after a final posting.
    
  • Month-end procedures include calculating Service Charges and reports, "as-of" customer statements, sales tax reports and revolving credit reports.
    
  • Create user-defined credit dunning letters and past due letters.
    
• All Sales and Cash Journals automatically interface and post to the General Ledger

Reports

• A partial list of reports include:
  
  • Aged Trial Balance, in Detail or Summary.
    
  • Customer Sales Analysis
    
  • Sales Profit by Group
    
  • Invoice Tender Report
    
  • Credit Hold Override Journal
    
  • Detail Commission Due Report
    
  • Customer Labels, Customized Letters, Past Due List
    
  • Sales and Cash Journals
    
  • Service Charge Report and Sales Tax Report