Accounts Payable

• Vendor Master Records include:
  
  • Supplier contact name, sales rep name, federal tax ID #’s for 1099 forms, terms and discount codes.
    
  • Fields showing accumulated Month-to-Date and Year-to-Date:
    
    • Purchases
      
    • Purchase Discounts Taken
      
    • Total A/P Checks Written
      
• General Ledger interface can segregate Accounts Payable entries to separate companies while still allowing single company and/or multiple company reporting and totals.
  
• Automatic interface to the Claims File for adjustments and government sale credits. By entering the claim number in Purchase Journal entry, the system will automatically pull up the original amount expected for credit. This makes reconciling Claims reimbursements a much easier task. Another related feature is being able to post National Account credit memos correctly and keep track of your accounting.
  
• Automatic interface with Inventory Receipts. The system pulls up your original inventory receipt one line at a time, allowing you to compare estimated costs with actual billing. This helps you to make sure you are being billed for the correct amounts.
  
• Automatic interface with Outside Purchases. The system will bring in information entered through Point-of-Sale and reference it to the billing from your vendors. This gives you the ability to account for all the product you purchased outside of your regular stock.
  
• The Cash Requirements report shows you all outstanding purchase billings. You can see how much you currently owe, discounts available and the required pay dates, and invoices that are due in the future. This gives you an overall picture and allows you to manage your cash flow in a more productive manner.
  
• The Check Writing module allows you to pick and choose which invoices you are ready to pay. You may choose to pay all invoices for a vendor, select individual invoices and even make partial payments on a single invoice. After you have decided what to pay you can print a Pre-Checkwriting report to see what your total expenditure will be. You can make adjustments, additions or deletions to your choices until you are satisfied and ready to print the checks. Purchase Journal available with Recurring Invoice entry.
  
• Allows Manual and Voided checks to be entered and accounts for them correctly. Allows invoices to be put "On Hold", so they aren’t accidentally paid, until you are ready to release them for payment.
  
• Prints checks automatically, allowing for a "practice" check to verify alignment. Don’t worry, if your printer has a problem you can re-run your checks (with new check numbers) over again.
  
• Check reconciliation with outstanding check list.
  
• Vendor account inquiry by:
  
  • Purchase Order number
    
  • Invoice number
    
  • Invoice date
    
  • Check number
    
    • Printed copy gives you an automatic ledger card.
      
• Complete General Ledger Interface
  

Reports

• A Partial List of Reports include:
  
  • Aged Trial Balance - In Summary or Detail
    
  • Cash Requirements
    
  • Accrual / Purchases Report
    
  • Purchase History, Vendor Analysis, Purchase List by General Ledger Account
    
  • Check Registers - By Individual Check Run or Monthly
    
  • Claims Journal, Outside Purchase List, Accounts Payable Clearing Reconciliation, Purchase Journal
    
  • Vendor Labels
    
  • 1099 Report